EUROPEAN COMMISSION

DIRECTORATE-GENERAL FOR EUROPEAN CIVIL PROTECTION AND HUMANITARIAN AID OPERATIONS (ECHO)

General Affairs

ECHO Field Network

Terms of Reference

Driver (Group V)

1. Job summary:

The jobholder drives the office vehicle for transporting authorised personnel and delivery/collection of mail, documents and other items for the DG ECHO office.

2. Responsibilities & Tasks:

Within delegated authority, the Driver (Group V) will be responsible for the following tasks:

Driver Duties

• Drives DG ECHO vehicles upon request and according to the information contained in the logistics board;
• Provides reliable and safe driving services by driving office vehicles for the transport of DG ECHO staff, EU officials and visitors and delivery and collection of mail, documents and other items;
• Meets EU officials and visitors at the airport and provides support with visa and customs formalities arrangements when required;
• Loads / unloads vehicle and ensures security of goods while in the vehicle;
• Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for and supervision of major repairs, timely changes of oil, checks of tires, brakes and water levels, car washing, etc. so that the vehicle is kept clean and in good running condition at all times;
• Ensures availability of all the required documents/supplies including vehicle insurance, vehicle registration, vehicle logs, check list, fuel form office directory, map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle;
• Checks the weekly mission’s schedule of the vehicle, anticipates needs and reports any changes in vehicle use plan;
• Ensures all preparations for field missions (vehicle, equipment, routes, contacts, etc.), under the supervision of the line manager;
• Ensures that the steps required by rules and regulations are taken in case of involvement in an accident;
• Reports immediately any accident or incident, even minor, to the HoO and RLC (Regional Logistical Coordinator) if applicable.

Specific tasks for the senior level Driver

• Supervises office drivers, monitors the maintenance of Vehicle Daily Logs and Vehicle History Records;
• Maintains all records related to the use of DG ECHO vehicles such as Vehicle Daily Log and Vehicle History Record, and regularly submits them to relevant administration staff;
• Fleet management - Follows-up the maintenance and insurance of the vehicles.

Messenger

• Registers, distributes and archives all the incoming and outgoing mail;
• Gets and delivers mail where needed. General Administration Support
• Assists office staff in filing, photocopying when required;
• Performs other tasks as assigned by the supervisor;
• Translating and interpreting, as appropriate.

Specific tasks for the senior level Driver

• Assists in the training, briefing and welcoming of newly recruited personnel.

Office specific responsibilities/tasks:

• Undertakes any additional tasks as assigned by the HoO/Regional Office and/or Headquarters

3. Competencies required:

• Drive for Results: Basic Level
• Conduct in Service: Basic Level
• Working with Others: Medium Level
• Decision-making: N/A
• Managing and Organising Information: Basic Level
• Strategic Thinking and Planning: N/A
• Communication: Basic Level
• Organisational Awareness: Basic Level
• Adaptability and Flexibility: Medium Level
• Leadership: N/A

4. Job Requirements:

Education

• Secondary education or equivalent. Must have a valid driver’s license.

Knowledge and Experience

• Minimum 5 years of relevant experience driving 4wheel drives, with a safe driving record;
• Specific driving experience in the country and sub-region;
• Basic knowledge of protocol rules and procedures;
• Good communication skills;
• Ability to work in a multicultural environment;
• Knowledge of communication equipment such radio, GPS is an advantage;
• Knowledge of driving rules and regulations and skills in minor vehicle repairs;
• Previous experience in a Governmental or other International Organisation is an advantage;
• Basic computer literacy. Languages
• Fluency in English (verbal), basic written level.
• Fluency in Arabic (verbal &written

5. How to apply

Applications, including a cover letter, a detailed CV, a copy of education certificates, degree, and a copy of relevant employment certificates, should be uploaded at https://www.ats.flexi-personnel.com/jobs/ until 18/09/2022 at 18:00h. The vacancy reference REF: “ECHO/Driver/SD” must be clearly indicated in the subject line. This position is open to nationals and other residents of Sudan with valid work and residence permits.

DG ECHO applies a policy of equal opportunities. Our recruitment policy is based on respect for diversity, maintaining the gender balance, as well as the balance between professional and private life, and support for training and development opportunities. For this position, women are highly encouraged to apply.

For information, the employment conditions that could be proposed include an initial contract of one year with the possibility of renewal subject to a 3-month probationary period and following a positive annual evaluation. As an indication, the monthly basic salary range is USD 713 (which corresponds to five years of relevant work experience) subject to local tax law. The salary will be adapted according to the exact duration of relevant professional experience supported by a work certificate (. In addition to this, the employee will also receive disability/retirement allowance, 13^th month salary as well as a medical coverage.

DG ECHO’s employees are bound by the National Staff code of conduct which is available on the link: https://ec.europa.eu/echo/system/files/2019-09/code_of_conduct_for_national_staff.pdf

Only the short-listed candidates will be contacted. Candidates who are not contacted by 30/10/2022 should consider that they have not been selected.  Any form of canvassing, soliciting, or influencing will be treated as grounds for disqualification.

Shortlisted candidates who are successful in the written test and who make it to the interview phase but not to the final selection will be included in a reserve list that DG ECHO will create for a period of one year in case their profiles could be considered for future processes.

“Any processing of your personal data will be done in accordance with the applicable EU legislation (Regulation (EU)2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices, and agencies and on the free movement of such data.” The privacy statement can be found on DG ECHO’s website.

  https://ec.europa.eu/echo/system/files/2020-01/privacy_statement_recruitment_ns_final_version.pdf

Disclaimer:

The Authority Authorised to Conclude Contracts (AACC) reserves itself the right to amend the job requirements in line with the local labour market conditions.

*To drop your application, click on 'Apply for this job', then register in our ATS system by filling in all the required details, uploading your documents and answering all the questions asked truthfully. Once done, click on 'submit' and you will receive a confirmation email.