Location: Nairobi, Kenya

Our client, a progressive and busy law firm based in Upper Hill, Nairobi, is looking to hire a competent Legal Secretary/Administrative Assistant.

Job Purpose

The legal secretary/administrative assistant is tasked with performing secretarial and administrative duties such as managing client files (predominantly litigation), basic office management, scheduling appointments, and assisting the Advocates.

Key Responsibilities:

• Managing client files.


• Preparing proposals and responses to RFQs and drafting Terms of Engagement.


• Maintaining the bring-ups diary and ensuring routine follow-ups.


• Drafting letters and other documents and dispatching them by email and/or to the courier as directed.


• Petty cash management.


• Overseeing the reception.


• Requisitioning and ensuring the purchase of office supplies.


• Supervising the office cleaner and courier.


• Administration of the general email address.


• Administration of the Little Cab account.


• Keeping track of:
  
  
  
  • Medical and PI insurance
  
  
  • Advocates’ practicing certificates and CPDs.
  
  
  • Rent and service charge due dates.
  
  
  
  


• Paying expenses such as airtime, electricity, water, etc.


• Following up on repairs that are required in the office.

EDUCATION QUALIFICATION, EXPERIENCE, SKILLS, AND TRAITS

• Bachelor’s Degree or Diploma in Business Administration, Management, or any business or secretarial-related field. 


• At least 2 years’ experience of proven work in an Office assistant or secretarial role in a busy progressive law firm with three or more advocates.


• Articulate/well-spoken.


• Skilled in file and email management, operating office equipment, and handling digital files. Ability to coordinate with staff, vendors, and advocates.


• Customer-centric attitude.


• Organization and time-management skills, with the ability to prioritize tasks.


• Excellent communication.

All applicants are advised to adhere to the application guidelines for consideration. Only shortlisted candidates will be contacted.

NB: Flexi Personnel does not charge candidates for job placement.