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Our client in the finance industry is seeking a highly organized, proactive professional with a passion for excellence to join their team in the role of an Executive Assistant.
Job Purpose:
As an Executive Assistant, you will be the right hand to our senior executives, ensuring their day-to-day operations run smoothly. Your role is critical in managing administrative tasks, coordinating schedules, and facilitating communication within the organization.
Key Responsibilities:
- Calendar Management: Organize and maintain executives' schedules, ensuring efficient time management.
- Communication: Handle incoming and outgoing communications, including emails, calls, and correspondence.
- Meeting Coordination: Schedule, prepare agendas for, and facilitate meetings, ensuring all necessary materials are available.
- Travel Arrangements: Plan and coordinate travel itineraries, accommodations, and logistics.
- Document Management: Prepare, review, and manage documents, reports, and presentations.
- Project Support: Assist with special projects, research, and data analysis as needed.
- Office Management: Ensure the executive office operates efficiently, handling supplies and office needs.
- Undertake other ad hoc activities that may be assigned from time to time.
Minimum Requirements:
- Ability to fluently speak French and English is mandatory.
- Bachelor’s degree in business administration, Finance, or related field preferred.
- Minimum of 3-5 years of experience in an executive assistant or similar role, preferably in a banking or financial services environment.
- Exceptional organizational and multitasking abilities, strong written and verbal communication skills, proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- High level of discretion and confidentiality.
- Proactive problem-solving skills.
- A positive, can-do attitude.
NB: All successful candidates will be required to present a valid certificate of good conduct.
All applicants are advised to adhere to the application guidelines for consideration. Only shortlisted candidates will be contacted.
NB: Flexi Personnel does not charge candidates for job placement.