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Location: Nairobi, Kenya
Our client, a progressive and busy law firm based in Upper Hill, Nairobi, is looking to hire a competent Legal Secretary/Administrative Assistant.
Job Purpose
The legal secretary/administrative assistant is tasked with performing secretarial and administrative duties such as managing client files (predominantly litigation), basic office management, scheduling appointments, and assisting the Advocates.
Key Responsibilities:
- Managing client files.
- Preparing proposals and responses to RFQs and drafting Terms of Engagement.
- Maintaining the bring-ups diary and ensuring routine follow-ups.
- Drafting letters and other documents and dispatching them by email and/or to the courier as directed.
- Petty cash management.
- Overseeing the reception.
- Requisitioning and ensuring the purchase of office supplies.
- Supervising the office cleaner and courier.
- Administration of the general email address.
- Administration of the Little Cab account.
- Keeping track of:
- Medical and PI insurance
- Advocates’ practicing certificates and CPDs.
- Rent and service charge due dates.
- Paying expenses such as airtime, electricity, water, etc.
- Following up on repairs that are required in the office.
EDUCATION QUALIFICATION, EXPERIENCE, SKILLS, AND TRAITS
- Bachelor’s Degree or Diploma in Business Administration, Management, or any business or secretarial-related field.
- At least 2 years’ experience of proven work in an Office assistant or secretarial role in a busy progressive law firm with three or more advocates.
- Articulate/well-spoken.
- Skilled in file and email management, operating office equipment, and handling digital files. Ability to coordinate with staff, vendors, and advocates.
- Customer-centric attitude.
- Organization and time-management skills, with the ability to prioritize tasks.
- Excellent communication.
All applicants are advised to adhere to the application guidelines for consideration. Only shortlisted candidates will be contacted.
NB: Flexi Personnel does not charge candidates for job placement.