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  • Legal Secretary | Administrative Assistant
    FullTime
    Nairobi,Kenya
    Closing Date: 19/05/2024
    Closed
    Publish Date: 14/05/2024

    Location: Nairobi, Kenya

    Our client, a progressive and busy law firm based in Upper Hill, Nairobi, is looking to hire a competent Legal Secretary/Administrative Assistant.

    Job Purpose

    The legal secretary/administrative assistant is tasked with performing secretarial and administrative duties such as managing client files (predominantly litigation), basic office management, scheduling appointments, and assisting the Advocates.

    Key Responsibilities:


    • Managing client files.

    • Preparing proposals and responses to RFQs and drafting Terms of Engagement.

    • Maintaining the bring-ups diary and ensuring routine follow-ups.

    • Drafting letters and other documents and dispatching them by email and/or to the courier as directed.

    • Petty cash management.

    • Overseeing the reception.

    • Requisitioning and ensuring the purchase of office supplies.

    • Supervising the office cleaner and courier.

    • Administration of the general email address.

    • Administration of the Little Cab account.

    • Keeping track of:

      • Medical and PI insurance

      • Advocates’ practicing certificates and CPDs.

      • Rent and service charge due dates.



    • Paying expenses such as airtime, electricity, water, etc.

    • Following up on repairs that are required in the office.

    EDUCATION QUALIFICATION, EXPERIENCE, SKILLS, AND TRAITS


    • Bachelor’s Degree or Diploma in Business Administration, Management, or any business or secretarial-related field. 

    • At least 2 years’ experience of proven work in an Office assistant or secretarial role in a busy progressive law firm with three or more advocates.

    • Articulate/well-spoken.

    • Skilled in file and email management, operating office equipment, and handling digital files. Ability to coordinate with staff, vendors, and advocates.

    • Customer-centric attitude.

    • Organization and time-management skills, with the ability to prioritize tasks.

    • Excellent communication.

    All applicants are advised to adhere to the application guidelines for consideration. Only shortlisted candidates will be contacted.

    NB: Flexi Personnel does not charge candidates for job placement.